By
Robin Khan
Submitted On June 26, 2014
Computer-Aided Facility Management or CAFM, is a system that
brings together the principles on which a business runs with the actual
workplace, people, and the work they perform. The practice began with
the automation of the PC to collect information that pertained to the
business and maintain it. Today, systems have expanded to include SaaS
applications designed for specific types of businesses and those that
operate in the cloud for more versatile options without concerns over
available storage space for data. An effective CAFM system will improve
business operations in a number of ways including:
• Reducing Operating Costs - A diverse and highly functional management system will increase visibility of data so that managers can make better decisions about their resources and their best use. Decisions that impact expenditures on a large-scale can be made based on vital information that will result in the lowest costs to the business.
• Increasing Employee Productivity - The information that is obtained through a CAFM is not only used by management, but by employees of every level in the operation. Every member of the business can obtain the information they need to act on quickly so that every task is completed in less time and with fewer errors.
• A Better Use of Available Space - Today's facility management systems provide data in real-time. You can obtain a realistic representation of every person in the organization and consider the needs of every department to make the most efficient use of the space you have.
• Make Customers Happy - One thing that never changes over time is the importance of delivering good customer service. A management system that takes your services into account will allow you to automate the everyday tasks that take up time and resources you could better use elsewhere. The software system can help you provide customers with faster, more effective service that makes you job easier and helps build customer loyalty.
• Bring all Your Data Together - Instead of having various types of data in different locations that make it hard to find what you are looking for, a CAFM will bring all of your information into one central location that is easily accessible when you need it. Data is kept updated in real-time so it is also where you need it and accurate.
• Better Sharing of Information - Companies rely on large volumes of data today, often with the same information needing to be shared with other team members in the next room or in another country! Having the ability to share data through the intranet or internet will make it easy to collaborate on reports, projects, or any other process that requires more than a single person's input.
Information technology has never been more significant in the operation of built environments. A facility management software can help ensure your organizations assets are utilized to their greatest potential while keeping costs down. A management system will benefit every component and phase of your facility's lifespan while also addressing the strategic processes that are needed for effective planning and management of the facility.
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• Reducing Operating Costs - A diverse and highly functional management system will increase visibility of data so that managers can make better decisions about their resources and their best use. Decisions that impact expenditures on a large-scale can be made based on vital information that will result in the lowest costs to the business.
• Increasing Employee Productivity - The information that is obtained through a CAFM is not only used by management, but by employees of every level in the operation. Every member of the business can obtain the information they need to act on quickly so that every task is completed in less time and with fewer errors.
• A Better Use of Available Space - Today's facility management systems provide data in real-time. You can obtain a realistic representation of every person in the organization and consider the needs of every department to make the most efficient use of the space you have.
• Make Customers Happy - One thing that never changes over time is the importance of delivering good customer service. A management system that takes your services into account will allow you to automate the everyday tasks that take up time and resources you could better use elsewhere. The software system can help you provide customers with faster, more effective service that makes you job easier and helps build customer loyalty.
• Bring all Your Data Together - Instead of having various types of data in different locations that make it hard to find what you are looking for, a CAFM will bring all of your information into one central location that is easily accessible when you need it. Data is kept updated in real-time so it is also where you need it and accurate.
• Better Sharing of Information - Companies rely on large volumes of data today, often with the same information needing to be shared with other team members in the next room or in another country! Having the ability to share data through the intranet or internet will make it easy to collaborate on reports, projects, or any other process that requires more than a single person's input.
Information technology has never been more significant in the operation of built environments. A facility management software can help ensure your organizations assets are utilized to their greatest potential while keeping costs down. A management system will benefit every component and phase of your facility's lifespan while also addressing the strategic processes that are needed for effective planning and management of the facility.
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